Interactive sessions - next library 2013


Organizers, moderators, chairs and speakers at interactive sessions

The important roles of the organizers and moderators are to develop the interactive session through debate and interaction with other participants (before the conference) and to facilitate, stimulate discussion and lead Q&A (during the conference). We encourage you to use your own social network, e.g. Facebook, Ning, Twitter, etc. - as well as the next library website: #nextlibrary

We have tried to lay out some overall suggestions, advices, tools and hints as to how you might get your workshop flying – in alphabetic order:

All interactive sessions must contribute according to the ambitions for next library midsummer conference 2013:
- To create creative, participatory, engaging and interactive meetings

- To create new perspectives on the themes: Re-imagination, Civic Engagement and Collaborative Innovation.


Description – in web and program for next library

We need a description of the interactive session for the program, a short description, which “sells” your session.


Please send us:

  1. A short description of organizers, moderators and speakers (CV)
  2. Title of the interactive sesssion
  3. A short, appealing, engaging text about the interactive session (max. 15 lines). Of course you probably don’t know precisely what the session will contain yet, but it’s important to guide and invite potential participants already. If you want the subject of the workshop to be wide open, you can fill your description of the session with questions and discussion topics.


When your session develops – remember to update the description of the session by sending us a new text/new headline.


Evaluation / feedback from participants

Feedback and input from participants is essential for the conference. There will be a variety of ways that participants’ feedback will be displayed at next library; for instance wall papers, notepads on flipovers, postcards, double interviews, vox pop interviews, twitterwalls etc. If you have any ideas or preferences on how to evaluate and collect feedback from participants in your session, please let us know.


Game plan

You should make a game plan for the entire session – and at the same time be prepared to change it rapidly. There is a big difference between running a workshop with 10 people or 100 people. Your game plan should take tools into consideration that could activate participants; processes that you wish to go through, how you wish to use your speaker(s), how you wrap up, and a general timeframe for various elements. 


Locations, facilities, ICT

The location of next library 2013 is the Music Hall, Aarhus. There are about 5-6 rooms for parallel sessions. None of the rooms for workshops will be “lecture theatres”. There will be WiFi, projectors, large screens, etc. Please contact the next library crew if you need any special facilities (for instance: are you allowed bringing a reading dog, do you need a piano or do you need water colours?).

Pens, paper, scotch tape, scissors and post-its can be collected at the conference desk before your session. 


Moderators and organizers of interactive sessions are encouraged to create unique and open minded ways of meeting, sharing ideas and knowledge – and create new ideas.


Overall purpose: The interactive session form means that people who choose to participate should be kept active and involved. The goal is to have discussions, exchange and build ideas, inspirations etc. in the entire group of people attending. This also means that you have the right to expect active participation from the attendees.

Products: After each session there will be an interview session with some of the participants, the moderators and speakers. A few good pictures from the session will be nice. More information follows.

Role of the speaker(s)

Each session can be organized individually with chair, moderator, speaker, organizer, reporter etc.

The next library crew need one contact person for agreements and communication of facilities, technology, description, game plan etc. Each workshop should make contact beforehand and agree on form, moderation, process etc. – that way you all follow the same game plan.

Depending on your preferred game plan the speaker(s) could function as

  • inspiration (short presentation)
  • panel
  • chair for sub-groups in the workshop
  • idea-keepers in the discussions

Or something completely different - your choice

The open, creative, participatory and engaging style should start already when brainstorming ideas and designing the session. You may invite your network in developing ideas for the workshop in your favourite forum: Facebook, Ning, Twitter, etc.

www. can also be used as forum for network discussions, starting from January 2013. You may use:

Please send us info and links to your discussions :-)


Tools to get the creativity going: Now you need to make the participants talk, be creative and take part, which is not always easy. Forms you might use to kick-start the discussions and warm-up the participants:


  • Use chalk & talk: let people write ideas/words that’s on their mind when thinking about this topic: and ask them what lies behind their idea/words written on the board.
  • Break up the presentation midway
  • The presentation as an interview
  • Make mini-meetings with mini-discussions
  • Use question cards
  • Suggest that people form groups and decide which topics they want to discuss
  • Suggest that we use 5 min for best practice
  • Suggest 1 theme or idea that all focus on
  • Form groups that discuss various or similar ideas and present
  • Make a question, which sums up the central idea of the theme of the workshop. Ask the people in the workshop how they will reach an answer with this workshop.

For further information about the workshops, please contact:

Jannik Mulvad phone: 0045 5157 6464

Lisbeth Overgaard Nielsen phone: 0045 4025 3289


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